Invoicery´s FAQ

An umbrella employed person at Invoicery is a person who wants to invoice his/ her client for his/her assignment, but does so as an employee with a fixed-term employment contract, instead of as an entrepreneur. A fixed-term employment contract is valid for the duration of the assignment and its terms are agreed in said contract.

Umbrella employment via Invoicery is suitable for a person who does not want to take responsibility for certain insurances, such as YEL pension insurance, and who prefers to work in the role of an employee rather than as a (light) entrepreneur. The umbrella employed therefore works in many ways with the freedom of an entrepreneur, but with the rights of an employee!

A person who wants to work and invoice as an umbrella employee shall find an assignment, create a free user account at invoicery.fi and then register his/her assignment there.

Based on that information, an employment contract is automated and the user approves it for her/his side. Invoicery checks the given information and if everything is good, Invoicery approves it and an automated assignment contract will be send to the customer. When the customer has signed it, the employment contract is finally approved and valid from Invoicery´s side as well and the umbrella employee can start working as agreed.

Upon completion of the work, the umbrella employee creates an invoice on her/his user account. Invoicery verifies the invoice and sends it to the customer and pays the umbrella employee´s salary. Holiday pay/holiday compensation and sick pay, if applicable, are invoiced separately from the client.

Invoicery pays the employee a salary, from which, in addition to the withholding tax, the employee's share of the pension contribution and unemployment insurance contribution is deducted.

An umbrella employee working via Invoicery has a continuous fixed-term employment relationship during the assignment. The working conditions and hours are defined by the contract.

As such, Invoicery does not offer clients or assignments to umbrella employees who use the site. The umbrella employee therefore seeks out the client him/herself and agrees with the client on the terms of the assignment within the framework of the minimum provisions of the collective agreement applicable to the client. However, Invoicery acts as the employer of the umbrella employee during the assignment and is therefore responsible for various employer obligations (partly together with the client).

Currently, as an umbrella employee, invoicing through Invoicery is partly limited and for example assignments that require permits or special certificates are not allowed. Feel free to contact our customer service to check if your assignment can be completed by our service.

As an umbrella employee, invoicing through Invoicery is worthwhile when you want to outsource all the bureaucracy related to invoicing, payroll, insurances and the like. Light entrepreneurship is a great way to invoice for your assignments quickly and easily, but it may be trickier, for example, if there is so much invoicing that a person is required to obtain YEL insurance or if the person does not want to be considered an entrepreneur in different situations. In this case, invoicing as an umbrella employee in an employment relationship may be an easier option, even though the stage of concluding an employment contract takes a bit more effort.

A person who wants to work and invoice as an umbrella employee shall register a free user account on invoicery.fi . When she/he has an account and an has registered an assignment that has been approved as well, she/he will be an umbrella employee during the assignment.

Registration is free of charge and a person who creates the user account will not be bound by anything else but terms and conditions of the service at this point. After signing the employment contract, you naturally have agreed to abide by the terms of the employment contract. Invoicery's service fee is not deducted from the salary of the umbrella employee in the same way as from the salary of light entrepreneurs. The service fee is added to the invoice amount to be paid by the client so you should take this into account when negotiating with the client.

You must provide us with a copy of your tax card when you register your first assignment. Please also remember to monitor your annual income limit yourself and notify us by e-mail at info@invoicery.fi if your annual income limit is exceeded and we have to use the additional withholding tax instead of the basic percentage. Since the same tax card is given to all employers and salary payers, you need to keep track of your income limits yourself.

The invoice shall be created on the user´s account at invoicery.fi. Some of the information will be prefilled based on the registration (but can be modified while creating the invoice). When you have sent the invoice, Invoicery verifies the information and sends it to the customer. Invoicery pays your salary within five days from the approval of the invoice.

The expenses shall be added in the invoice tool. The related receipt copies should be downloaded to the downloads section of your Invoicery account. Receipts must show the company's name, contact information, business ID and payment amount including VAT and tax rates. Remember to save the original receipts! Invoicery will also ask you to fill a specific travel report before paying the salary.

It´s not possible at the moment.

Possible deductions will be made from the invoicing amount (excluding VAT), after which the gross salary will be obtained, i.e. the salary before withholding tax.

The withholding tax will be applied according to your tax card. In addition to this, the employee's share of the earnings-related pension and unemployment insurance contributions will be deducted from your salary and your net earnings will be credited to you as a salary. The service fee is not charged from you but is added to the client's invoice.

The payslip will be uploaded to the Downloads section of your Invoicery account after the salary payment.

The salary will be paid into your account within five business days of the approval of the invoice you sent.

An umbrella employee who invoices via Invoicery invoices his/ her assignment as a fixed-term employee of Invoicery and has the same rights and obligations as any employee in a fixed-term employment relationship.

An umbrella employee who is invoicing via Invoicery is an employee who works in a fixed-term employment relationship with Invoicery.

An umbrella employee working at Invoicery is insured for liability insurance, accident insurance and (if applicable) group life insurance, and in addition to the payment of his/her salary, an employment pension contribution, a health insurance contribution and an unemployment insurance contribution are taken care of. However, if the umbrella employee works from home, it is a good idea for him/her to obtain insurance himself/herself, which covers damage that occurs, for example, when a person takes a break during the working day.

You can invoice a foreign client within the EU. When invoicing a foreign client, you should select 0% VAT and provide us with your client's VAT number. Please check from the Tax Administration's website that the VAT identification number is correct: https://www.vero.fi/yrokset-ja-yhteisot/tietoa-yritysverotusest/arvonlisaverotus/ulkomankaupan_arvonlisaverotus/arvonlis%c3%a4verotunniste/#vat-numeron-tarkistus- Internet% C3% A4. Please contact our customer service if you wish to invoice a client based outside the EU.

It is currently not possible to invoice as an umbrella employee while abroad. If you have to travel for work, contact our customer service for more details.